PTA Executive Board Descriptions
Duties of Officers:
President (or Co-Presidents): The president shall preside at all meetings of the association and shall be an official member of all committees except the nominating committee. The president shall appoint chairpersons of association committees with the approval of the executive board. The president shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. The president shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team. The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings. The president shall be one of the eligible signatories on checks. The president shall assist with the June transfer of association records to the incoming executive board. In the event that the association elects Co-Presidents, the Co-Presidents must decide who will serve as the presidents’ council member and who will serve as the mandatory member of the school leadership team, and inform the general membership.
Recording Secretary (or Co-Secretaries): The recording secretary shall record minutes at all association meetings. The recording secretary’s responsibilities shall include the preparation of notices, agendas, sign-in sheets and materials for distribution. The recording secretary shall prepare the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership. The recording secretary shall maintain custody of the association’s records on school premises. The recording secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office. The recording secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association. The recording secretary shall assist with the June transfer of all association records to the incoming executive board.
Treasurer (or Co-Treasurers): The treasurer shall be responsible for all financial affairs and funds of the association. The treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. The treasurer shall adhere to and implement all financial procedures established by the association. The treasurer shall prepare and present a written report of all transactions at every executive board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. The treasurer shall also prepare the association’s interim and annual financial reports. The treasurer shall make available all books and financial records for viewing by members upon request and for audit. The treasurer shall assist with the June transfer of all association records to the incoming executive board.
VP of Communications: The vice president shall delegate responsibilities to other committee members and shall encourage meaningful participation in all parent and school activities related to said committees. Shall oversee and review agendas, attend meetings when possible and review activities and committee action items related to school merchandise, communications, and technology aspects of the PTA. VP will report committee activities to the EB at monthly meetings.
VP of Fundraising: The vice president shall delegate responsibilities to other committee members and shall encourage meaningful participation in all parent and school activities related to said committees. Shall oversee and review agendas, attend meetings when possible and review activities and committee action items related to PTA fundraising events including, but not limited to, the Fall Carnival, the Multicultural Holiday Fair, Cineschool, and the FUN!Raiser. VP will report committee activities to the EB at monthly meetings.
VP of Student Activities: The vice president shall delegate responsibilities to other committee members and shall encourage meaningful participation in all parent and school activities related to said committees. Shall oversee and review agendas, attend meetings when possible and review activities and committee action items related to student activities organized by the PTA including, but not limited to, the Library, supply support, French Language Learning, Picture Day, Book Fair, Sock Hops, FUN!Run - all programs that impact our students. VP will report committee activities to the EB at monthly meetings. ((In 2020-21, this position will oversee virtual student support and community building activities.
VP of Community: The vice president shall delegate responsibilities to other committee members and shall encourage meaningful participation in all parent and school activities related to said committees. Shall oversee and review agendas, attend meetings when possible and review activities and committee action items related to our school community that include, but not limited to, Advocacy; Equity, Diversity & Inclusion; Wellness & Sustainability; and Greening.
SLT Position: The School Leadership Team (SLT) is a group of people who develop educational policies for their school. They also make sure there are resources to support those policies. SLT meets once a month with admin, and staff. (Typically on Mondays at 4pm.) https://www.ps110k.org/slt-meetings.html
President (or Co-Presidents): The president shall preside at all meetings of the association and shall be an official member of all committees except the nominating committee. The president shall appoint chairpersons of association committees with the approval of the executive board. The president shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. The president shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team. The president shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings. The president shall be one of the eligible signatories on checks. The president shall assist with the June transfer of association records to the incoming executive board. In the event that the association elects Co-Presidents, the Co-Presidents must decide who will serve as the presidents’ council member and who will serve as the mandatory member of the school leadership team, and inform the general membership.
Recording Secretary (or Co-Secretaries): The recording secretary shall record minutes at all association meetings. The recording secretary’s responsibilities shall include the preparation of notices, agendas, sign-in sheets and materials for distribution. The recording secretary shall prepare the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership. The recording secretary shall maintain custody of the association’s records on school premises. The recording secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office. The recording secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association. The recording secretary shall assist with the June transfer of all association records to the incoming executive board.
Treasurer (or Co-Treasurers): The treasurer shall be responsible for all financial affairs and funds of the association. The treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. The treasurer shall adhere to and implement all financial procedures established by the association. The treasurer shall prepare and present a written report of all transactions at every executive board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. The treasurer shall also prepare the association’s interim and annual financial reports. The treasurer shall make available all books and financial records for viewing by members upon request and for audit. The treasurer shall assist with the June transfer of all association records to the incoming executive board.
VP of Communications: The vice president shall delegate responsibilities to other committee members and shall encourage meaningful participation in all parent and school activities related to said committees. Shall oversee and review agendas, attend meetings when possible and review activities and committee action items related to school merchandise, communications, and technology aspects of the PTA. VP will report committee activities to the EB at monthly meetings.
VP of Fundraising: The vice president shall delegate responsibilities to other committee members and shall encourage meaningful participation in all parent and school activities related to said committees. Shall oversee and review agendas, attend meetings when possible and review activities and committee action items related to PTA fundraising events including, but not limited to, the Fall Carnival, the Multicultural Holiday Fair, Cineschool, and the FUN!Raiser. VP will report committee activities to the EB at monthly meetings.
VP of Student Activities: The vice president shall delegate responsibilities to other committee members and shall encourage meaningful participation in all parent and school activities related to said committees. Shall oversee and review agendas, attend meetings when possible and review activities and committee action items related to student activities organized by the PTA including, but not limited to, the Library, supply support, French Language Learning, Picture Day, Book Fair, Sock Hops, FUN!Run - all programs that impact our students. VP will report committee activities to the EB at monthly meetings. ((In 2020-21, this position will oversee virtual student support and community building activities.
VP of Community: The vice president shall delegate responsibilities to other committee members and shall encourage meaningful participation in all parent and school activities related to said committees. Shall oversee and review agendas, attend meetings when possible and review activities and committee action items related to our school community that include, but not limited to, Advocacy; Equity, Diversity & Inclusion; Wellness & Sustainability; and Greening.
SLT Position: The School Leadership Team (SLT) is a group of people who develop educational policies for their school. They also make sure there are resources to support those policies. SLT meets once a month with admin, and staff. (Typically on Mondays at 4pm.) https://www.ps110k.org/slt-meetings.html